NERA

Northeastern Regional Association
of
State Agricultural Experiment Station Directors Meeting

The Admiral Fell Inn
Historic Fell's Point, 888 South Broadway Street, Baltimore, MD 21231

March 27-28, 2007

Minutes

Steve Goodwin, Chair

In Attendance:
Steve Goodwin (MA), Chair
Edward Ashworth (ME)
Tom Burr (NYG)
Joseph Dunn (USDA)
James Fischer (USDA)
Thomas Fretz, Presenter
Reginal Harrell (MD)
Ian Hart (CTS)
Bradley Hillman (NJ)
Michael Hoffman (NYC)
Diane Hyman (DC)
Bruce McPheron (PA)
Anna Palmisano (CSREES)
Daniel Rossi (NERA)
Timothy Sanders (Cornerstone)
Stacia Sower (NH)
Kirby Stafford III (CTNH)
Dariusz Sweitlik (USDA-ARS-NAA)
Michael Vayda (VT)
William Vinson (WV)
Gloria Wyche-Moore (DC)
Rubie Mize (NERA), Recorder

MAJOR DECISIONS

THE JOB JAR
(Work Assignments for the Executive Director)

Tuesday, March 27, 2007

  1. Call to Order - Chair Goodwin
    The meeting was called to order at 8:15am.

  2. Comments from the Members (States/stations Updates) - Chair Goodwin
    Each member gave a brief summary of administrative and budget issues in their institutions and states.

    ARS Director Dariusz Sweitlik reported briefly that ARS will be funded in FY2007 at the FY2006 level. A fifth of their funds come from earmarks. ARS experienced a $120 million loss in the President's budget. 25% of the earmarks will be released if the following criteria are met: (1) programmatic control of ARS, (2) integrated, and (3) consistency with the President's priorities. The NPLs should finish reviewing the activities funded with the earmarks by end June. D. Sweitlik also mentioned the planned merger of ARS and CSREES.

    Stacia Sower reported that the new Dean and AES Director for New Hampshire will be Dr. Tom Brady. He will assume this position effective July 1.

  3. Approval of Meeting Agenda - Chair Goodwin

    The motion made to approve the draft agenda as posted, was seconded and approved. Adjustments will be made to allow time for more discussion of issues.
    http://www.agnr.umd.edu/users/NERA/workshop/NERAAgendaMarch2007.html

  4. Approval of the September 25, 2006 Meeting Minutes - Chair Goodwin

    The motion made to accept the minutes posted was seconded and approved.
    http://www.agnr.umd.edu/users/nera/workshop/NERAMinutesSept2006.html

  5. Interim Actions by the Chair and NERA Executive Committee Report - Chair Goodwin
    Actions Taken by NERA Chair
    Notes from the Executive Committee Meeting, March 26, 2007

    Dan Rossi's paper on "Investment Opportunities Resulting from the FY2007 Continuing Resolution" were distributed to the directors. How do the stations intend to use the increase in Hatch Funds? Will there be problems in matching? Do the disadvantaged stations have projects to propose to help offset the loss of special grants? If funding stays as in 2007, what do we intend to do as a region? Chair Goodwin wants to create a forum where proposals or topics to address can be put forward.

    There will be case studies presented on "Best Practices in the Northeast Region" by Cornell and Vermont. These will be moved up in the agenda as time allows.

    Is there a need to revisit the procedure for approving NRSP off-the-top funding, in light of the special request of NRSP-7 for FY2007?

    On impact reporting, NERA needs to decide on what format we want to present our impacts. Should we follow the Western or North Central formats? North Central will be requested to remove the inactive link to the impacts site for the Northeast. Chair Goodwin will make this request.

    On the Regional Research Award, we need a decision if we want to continue. ESCOP has a committee that is currently looking into tying this with a national award given at the NASULGC meeting.

  6. Multistate Activities Committee Report distributed for consideration on March 28, 2007 - Bill Vinson
    http://www.agnr.umd.edu/users/NERA/workshop/MACReportMarch2007.html
    The MAC report and recommendations were distributed so the directors can review them before the discussion tomorrow.

  7. OED Report - Dan Rossi
    ED Dan Rossi gave the following report:
    OED Accomplishment Report.pdf

    New ED Dan Rossi reported that the transition of the NERA administration from the Univ. of Maryland to Rutgers University had started. The ED will be based at Rutgers and Rubie Mize will remain at the NERA Office located at the ARS-BARC facility in Beltsville, MD. He met with ARS Director Phyllis Johnson and Deputy Director Ron Korczak to confirm this arrangement.

    Dan Rossi had also started visiting the stations in the Northeast. He is actively facilitating the planning for the 2007 summer joint session hosted by the Univ. of Rhode Island. The planning for 2007 started late but he hopes to start planning early for the 2008 meeting.

    The NIMSS proposal to obtain the $32,500 funding for FY2007 has been submitted to USDA-CSREES.

    He has also met with the NPLs at CSREES. The meeting was arranged by NERA liaison, Anna Palmisano.

  8. CSREES Update - Anna Palmisano, CSREES
    Anna Palmisano gave the following update on USDA-CSREES.

  9. Best Practices in the Northeast: Vermont Case Study - Michael Vayda
    Vermont Case Study PowerPoint Presentation

    Discussion:

  10. Discussion of NPGCC's White Paper - "Recommendations from the NPGCC for Improved Communication and Funding of the Regional Germplasm Centers, NRSP-5 and NRSP-6" - Tom Fretz

    Discussion:

  11. Sun Grant Initiative Update - Tom Fretz

  12. Report from Cornerstone, Budgets FY07-08-09 - Tim Sanders, Cornerstone
    For FY2007, earmarks were eliminated but fortunately were kept in the USDA-CSREES budget instead of being moved elsewhere. Members can ask for earmarks, but are limited to not more than 5 requests. This year, the deadline is March 15 for the House and March 30 for the Senate. Cornerstone submits the request on behalf of the Land-grant system.

    There are currently three proposals presented for consideration in the next Farm Bill. It is uncertain at this point which of these will gain traction in Congress.:

  13. Continuation of Best Practices in the Northeast: Cornell Case Study - Michael Hoffman
    Cornell Case Study PowerPoint Presentation

  14. Discussion of Proposed NERA Budget for FY 2007-2008 - Chair Goodwin and ED Dan Rossi
    Part of the ED salary is being picked up by Rutgers. There are expenses associated with the transition, but the NERA budget is sufficient to absorb these costs.

    As there was no suggested increase in the assessment, a motion was made to approve the budget as proposed. The motion was seconded and approved.

  15. Comments from Chair before closing the day’s meeting - Chair Goodwin
    Chair Goodwin asked the members to reflect on the topics that are still on the table:

    Wednesday, March 28, 2007

  16. Bioenergy Initiative - James Fischer and Joseph Dunn, USDA
    "Building A Prosperous Future Where Agriculture Produces and Uses Energy Efficiently and Effectively", Presented by James Fischer

    Discussion:

  17. Multistate Activities Committee Report - Bill Vinson
    http://www.agnr.umd.edu/users/NERA/workshop/MACReportMarch2007.html
    A motion was made to approve the recommendations for item nos. 1, 2, 3, 4, 5, 6 and 7. The motion was seconded and approved.

    For items #6 and #7, the advisors were requested to send the message back to their technical committees that it is necessary that they demonstrate interdependence in their proposals. The advisors can help provide the pros and cons of becoming a coordinating committee, if the committees decide to use this format. Coordinating Committees are allowed, within reasonable limit, to spend multistate funds for research activities. This format will fit those groups of scientists who are doing independent research and get together annually to compare results. A few Northeast multistate projects have transformed into coordinating committees after so many years of working together. NE1008 and NE1014 should determine whether they should convert to coordinating committees.

    Item #8 referring to mid-term reports submitted by the advisors for multistate projects NE1015 and NE1019, were noted.

    The directors discussed the off-the-top funding requests separately as follows:

    NE-9, Conservation and Utilization of Plant Genetic Resources:
    This is a regional off-the-top support for the collection in Geneva. This project has strong LGU and ARS partnership. Level funding is no longer acceptable if the center is expected to continue its operations. ARS is doing its part and the LGU should bear some responsibility. MAC recommendation was to maintan level funding at $145,000, but the directors amended the recommendation and agreed to increase the level of support for FY2008 to $176,000.

    NE-59, Multistate Resaerch Coordination - support for the Northeast Regional Center for Rural Development
    There was no increase requested. MAC recommendation was to maintain level funding at $40,788 for FY2008.

    NRSP-1, Research Planning Using the Current Research Information System (CRIS)
    The MAC recommendation is to fund only the support for NIMSS in NRSP1 which is $50,000 for FY2008. The intention is to send a message to NRSP1 that the directors have no input in CRIS or the development of One Solution. The regional advisors requested last year to include an ESCOP representative to the Steering Committee for One Solution. To date, ESCOP has not been invited. The technical committee will plan to meet again this summer and the same issues will be raised. In the meantime, USDA should be requested to cover fully the support for CRIS and the SAESs will cover, through off-the-top, the support for NIMSS. At the Sept. 2007 ESS Meeting, the question will be raised whether the system should cover fully the salary and bemefits of the NIMSS programmer. Prior to hiring a fulltime NIMSS Programmer, Dan Rossi will have tasks laid out to justify the fulltime employment. Among projects foreseen are: development of a system to collect impacts and a "mini-NIMSS" that will help facilitate the management of Hatch projects at the station level.

    NRSP-3, The National Atmospheric Deposition Program (NADP)
    The directors were happy to note the yearly reduction of off-the-top funding. The request for FY2008 of $61,000 was approved.

    NRSP-4, National Agricultural Program to Clear Pest Control Agents for Minor Uses
    The amount requested for FY2008 which is $481,182 is consistent with the recommendations of the NRSP Review Committee, and therefore the amount recommended by MAC. Dan Rossi noted that this amount goes to salaries and the State of New Jersey covers all the benefits.

    NRSP-5, Develop and Distribute Deciduous Fruit Tree Clones Free of Viruses and Virus-like Agents
    MAC's recommendation for NRSP-5 is to get it back in line with the planned reduction and proposed $46,000 for FY2008. This will significantly affect the project's operations and may need to lose some personnel. The directors amended this recommendation to equal the FY2007 level of $96,000. The committee has been informed in the past that they should seek alternative sources of funding. There is an expectation from the Northeast directors that FY2008 will be the last off-the-top support for NRSP-5. This amendment was seconded and approved with 10 members voting "for" and 2 "against".

    NRSP-6, Inter-Regional Potato Introduction Project
    The MAC recommendation is to fund NRSP-6 for FY2008 at the requested level of $110,000. The directors amended the recommendation to $79,000 to remain consistent with the annual reduction of off-the-top support. This amendment was seconded and approved with 11 members voting "for" and 1 "against".

    NRSP-8, National Animal Genome Program
    Off-the-top support for this project was increased and remained at $400,000 after the aquaculture genomics group joined. It is expected to terminate on Sept. 2008. Should it be allowed to sunset? ARS Director Dariusz Sweitlik will find out ARS' views on the future of NRSP-8.

    A motion was made to accept the MAC recommendations, including those amended above. The motion was seconded and approved.

    NRSP-7, A National Agricultural Program for Minor Use Animal Drugs The directors felt that this request for FY2007 off-the-top funding should be considered separately. The FY2007 requests have already been considered and voted on at the ESS Meeting in September 2006 at Lake Tahoe, Nevada. There is no legal mechanism to re-open those requests and include NRSP-7. There is also no provision in the rules that special cases, like this, fall within the purview of the NRSP Review Committee. Votes should be solicited nationwide from all the experiment station directors. If a majority approves, the stations will be invoiced and asked to pay their share through an assessment. The NERA directors recommend that NRSP-7 should be funded at the requested level of $542,720 for FY2007 so as not to disrupt its operations.

    A motion was made to support NRSP-7 at the level requested for FY2007 only in the amount of $542,720 through a nationwide vote, and if it passes, should be collected from the stations as an assessment.
    The motion was seconded and approved with 8 voting "for", 3 "against" and 1 "abstain".

  18. Nominations Committee Report - Chair Goodwin and Bruce McPheron
    Names were put forward for the following positions:

    The motion made to accept the above nominations was seconded and approved.

  19. Future Meetings:

    Summer Meeting:
    The 2007 Northeast Summer Joint Session will be hosted by the University of Rhode Island. It will be held at the Renaissance Hotel, Providence, RI.

    ESS/SAES/ARD Workshop:
    The meeting will be hosted by the Pennsylvania Experiment Station. Bruce McPheron is soliciting suggestions for the regional session.

  20. Open Discussion:

    Continue "Best Practices in the Northeast" in future NERA meetings:
    The directors agreed that this was a good topic and should be continued in future NERA meetings. Topics suggested are:

    Use of FY2007 Hatch Funding:

  21. Summary Comments and Closing - Chair Goodwin
    Chair Goodwin thanked everyone for a great discussion and a productive meeting.
    The meeting was adjourned at 2:45 p.m.



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